When using the script to set a Financial Road Map® appointment with an existing client, they sometimes want me to elaborate on the purpose of the meeting. I've found that if I even mention the Financial Road Map®, clients want to know everything about the process. I'm doing my best to steer them towards the goal of scheduling the appointment and bringing in their documents, but sometimes we get bogged down over the phone. I realize part of this is me and my lack of experience and it's also an unexpected call from me, so clients tend to be naturally curious. However, are there any tips, advice, or verbiage I can practice so my next round of scheduling calls go better?

Article ID: 499
Last updated: 20 Nov, 2019
Review the Appointment-Setting script and the beginning of the Old World / New World Financial Road Map® script.

Of course, it only gets "bogged down" because you let it get bogged down. My first advice is, don't get bogged down in the details.

If I were to get ANY resistance at all, I would say this... "Let me say this another way, your financial advisor is calling to tell you that he needs to meet with you to do something important that relates to helping you achieve your financial goals. As I said, I am making some significant changes to our business model that affect how we work together forward to help you achieve your goals. I don't call for frivolous reasons and my expectation is that when I call a meeting that you will enthusiastically and positively respond. If that's not how you feel about our professional relationship then it just became urgent that we get together as quickly as possible to discuss whether we should be working together at all or whether you should be looking for another financial advisor. So... we definitely need to get together. Do you want the agenda to be the original reason for my call or do you want to change the agenda to a discussion about our future?"

Be patient, Greg. You are on the right track. We will help you develop a value proposition, the people / communication skills, and the confidence to work with higher net worth people as their Trusted Advisor. Part of that process is what we call "Trusted Advisor" Way of Being. We don't want you to be a jerk, but you do have to behave like a leader and advisor. The evidence that you are a leader is having followers. The evidence that you are an advisor is that people follow your advice. There should be no question in your client's mind who is the advisor and who is the client. That's leadership.

You are basically the CEO and the client is the Board. The Board can fire the CEO, but when the CEO tells the Board they have to meet... the Board meets. The number one reason the Board will fire the CEO: failure to lead.

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b I am calling people I haven't spoken to in two years. I was involved with bringing these prospects to be new clients at a trust bank I was working for at the time. How would you propose I best introduce them to the New World? I have tried the Old World New World™ introduction. I can get a meeting with many of these people but have not been able to get them to bring either their spouses or their documents. I feel I would do far better with an intermediary stage and what I understand of the self-referral process.
b For several years I have run an annual review program for all of my clients. As such this is something they have come to expect, generally around the same month each year. As I look to introduce the new world to them, including the values conversation, I seek assistance in terms of a script that clearly articulates the improvements to my service, as well as the road map conversation. For many years clients have received a circle chart and progress reports as part of my existing review process, so some of the ‘new world’ is something they will not perceive as added value. I am keen to introduce Values-Based Financial Planning™ to existing clients, outline to them the new direction of my business and that I invite them to be a part of this. I am struggling with a script to clearly differentiate the added value of the new world to them. Prior to their next scheduled review, as succinctly as possible, I would like to introduce the idea, outline an overview of the conversation we will have BEFORE we then run their standard annual review. Where clients realize the new world is for them, I would immediately slot them into the next space on my 3 meeting process schedule rather than run the review meeting. Everyone else I am obliged to run the review meeting and put the exercise down as practice, complete the work that comes from the review meeting itself and then see them in a year’s time. Either way, I am not sure how to best articulate the conversation. Could you suggest some ideas for a script to help me keep on track and ensure I best communicate the added value?
b A former client referred a guy (call him Bill) to me a couple weeks ago. Bill and I spoke on the phone and scheduled an appointment at my office, at which I intended to complete a Financial Road Map® for him. Bill arrived without the documents I asked him to bring. He had actually completed a Financial Road Map® many years ago but was not working with that advisor. As I started through the script, he was reluctant to proceed. I told him that I wasn`t interested in wasting his time and that we could end the appointment. He said he wanted to ask questions of me first and then we could later complete his Financial Road Map® - presumably if I answered his questions well enough. If I was at the point in my Values-Based Financial Planning™ journey that I was only accepting Ideal Clients, I probably would have not even started the meeting because he failed to bring his documents. However, prior to that time I need Survival Clients. So how do I handle the `I have questions for you before we get to the Roadmap stuff`?
b Can you please help me with an appropriate Financial Road Map® appointment setting script that I can use with the clients in my tax practice?
b Is there anything else you would suggest to be more effective in getting my existing clients in for a Financial Road Map Interview™?
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